Autoline - Vehicle Sales & Administration

Purchasing

Multi-company, multi-branch and multi-franchise

Integration to General Ledger, Accounts Receivable and Payable, incl. used vehicle finance settlement creditors

New and used vehicle control, suitable for cars, light commercials, trucks, motorcycles, caravans, agricultural units, trailers and plant & equipment

Extensive build specification facility

Multiple accounts statuses and user-defined progress codes to cover vehicle process stages

User-defined purchase order types

Allocation of manufacturer reference numbers, prior to chassis number allocation, build and release dates

Self-billing invoices for used vehicle direct purchases and trade-ins

Facility to monitor HPI check and independent mileage verification

Capacity for free format notes on features and condition of used vehicles

Link for vehicle sales information to be downloaded manually or automatically to an internet site.

Francise Data

Full Franchise Data of makes, models, variants with:

• Factory-fitted options
• Generic and detailed colour and trim combinations
• Options inclusion/exclusion control
• Dealer-fitted accessories
• Extended warranties
• CO2 emissions
• Model analysis, etc.

Franchise data import from third party suppliers

Multiple pictures can be loaded behind Franchise Data variant and used vehicle records

Allocation of manufacturer reference numbers, prior to chassis number allocation, build and release dates

Ability to calculate variable Road Fund Licence (RFL) and Vehicle Excise Duty (VED) within Showroom and vehicle administration in line with legislation regarding the CO2 levels

Selection criteria within the copy options wizard to allow the selection of all options, a specific type or multiple types to copy in one go

Flag within the option record for document formatting to print the option on Showroom or VSB documents

System parameter to determine user priority required to utilise the edit functionality within the build specification program

Enhancement to allow a user to access a program in display mode when another user is in the same program in edit mode

Field for the immobiliser code

Indicator within the Franchise Data variant record, the new and used vehicle administration records and the CRM record to specify whether a vehicle is a left-hand or right-hand drive

Stock Control

Full integration to CRM database for both new and used vehicles

Automatic update of vehicle record in CRM when amendments are made to the registration number and/or the first registration date after a vehicle invoice has been produced

Full integration to General Ledger, via user-defined posting tables, with model analysis, if required

Vehicle stock search functionality

Full integration to service and bodyshop (or new/used vehicle preparation depts.) to ensure correct allocation of internal charges

Capacity for key numbers, immobiliser code, engine number and radio/CD security codes

Vehicle stock checking details for each individual unit

User-defined previous vehicle usage codes

Accident damage codes

Multiple branch analysis of purchased by, stocked at and sold from

Chassis number displayed on vehicle definition page

Supporting log file of individual transactions showing changes in financial values and vehicle progress

Vehicle preparation requests to Service and Parts, Point of Sale

Improved demonstrator transfers

Facility to transfer factory fitted options between vehicles

Outside supplier purchase order control for sub-let vehicle preparation

Build schedule diary for monitoring movement of vehicle between receipt from supplier and delivery to customer dates

Used vehicle and demonstrator write-down facilities using third party data

Full inter-company transfer facilities and stock visibility

Option to view product notes after a vehicle has been invoiced

Account status and progress codes for a trade-in vehicle is shown on the finance details screen

Facility to search for options while amending the specification of a vehicle

Ability to pre-select a department when pushing lines to Point of Sale

Option to override the VAT code on all vehicle specification lines

Sales Administration

Full integration to Accounts Receivable and Payable, General Ledger, Showroom and CRM Modules

K>COM interfaces for new and used vehicles (optional)

Demonstration bookings facilities

Vehicle deposit receipts and recording

Automatic download of signed customer orders from Showroom module

Separate dates for tax-point, registration and delivery

User-defined sale types with posting analysis to the General Ledger

Capacity for up to four sales executives to share one sale

Up to three part-exchange vehicles linked to any one new or used sale

Full deposit control and allocation

Customer order/reference numbers for fleet/company invoicing

Allocated payments displayed against vehicle documents

Unlimited multiple invoicing from one vehicle with automatic reversal via credit notes and multiple debtor postings

Up to one thousand characters of text/invoice item, for full product description and presentation

Invoices and credit notes linked to document archive copies for display, re-printing and integrated fax option

User defined document layouts and integration with KPrint

Scanned document filing by vehicle

Vehicle Archive

Repair and maintenance quotations and cost control for commercial vehicles

Vehicle delivery and collection control

Cost/Profit Analysis

Individual line by line specification of each invoice item and non-recoverable cost, showing sales value, VAT amount, estimated and actual cost

General Ledger analysis summary with up to 15 recoverable and 11 non-recoverable user-defined cost headings

Facility to post estimated costs to the General Ledger, pending actual costs

Inter-company and inter-dealer transfer facilities and postings for consigned and adopted units

Estimated cost of preparation work can be used as an invoice value limit from Aftersales - parameter driven

Facility to monitor finance commissions and factory bonuses on an individual unit basis

Late cost control with user-defined cut-off on estimated costs

Full reconciliation of General Ledger balance sheet accounts to vehicle administration records

Monitoring of actual versus estimated profit by vehicle

User-defined profit, bonus and commission reports via Report Generator

Full VAT/sales tax on margin control for used vehicles

Independent accounts status and sales administration progress codes allowing for 'dual control' of the transaction

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